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Event Planning – How to Make an Event Successful

Event Planning – How to Make an Event Successful

Event planning is not an impossible task of ordinary people however, it is difficult. If you are not hiring any event planning firm to organize your event then you will need a lot of stamina to handle every task accordingly. There are going to be times when you will feel very frustrated and want to leave everything but if you manage to be patient and energetic then your event will definitely be successful.

Proper event planning depends on how much knowledge you have regarding it. Therefore, before you start making any arrangements; gain as much information about event management as you can. There best way is to write down all your aims and goals on papers and keep track of your commitments and appointments daily. Moreover, following is a method given, which will help you in organizing an outstanding event:


This is the first task that you have to fulfill. While you are deciding the location of your event you have to keep following things in mind

a. The venue should be easily reachable for everyone.

b. The space provided should be enough for the guests you are inviting

c. It should match your theme and

d. If there is a need for any changes in the location

After discussing all the above queries with the location manager, fix a confirm date for your event.


After deciding the theme of the event, you have to choose activities accordingly. Write down those activities on paper and then make them in order. Moreover, write down the time each activity will take for example how much time the ceremony will take, the meals, entertainment etc. Plan an activity or two that will keep the interest of your guests and they do not get bored.


This is one of the important aspects of event planning. It will be really helpful if you write down all the expenses that you have to make to arrange the event so that you can gather enough funds for it. Furthermore, keep extra money aside for unexpected expenses.


If you want your event to be perfect then you need to maintain good relations with your providers. Choose those services that you have come to know from reliable sources. Avert those vendors who do not give you much attention because of their other clients. There is no harm in negotiating with them about lowering down the prices and whatever deal is made, get it written down on paper so that no confusion develops later on.

Hence, these are most important steps that you should take when organizing an event so that it goes smooth till the end of the day. Remember not to take too much stress in this task because then you will be ruining your own health.…

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Some Exotic New York Venues For Your Next Event

Some Exotic New York Venues For Your Next Event

Are you planning to host a great party in New York City? It is always known that NYC is a great place which has been hosting thousands of parties or events every year on all scale. It is a hotspot for any kind of event be it any wedding reception, corporate event, meeting or any special moment. New York City has great venues on its list which organizes parties and big events. Venues like restaurants, hotels, conference centers, resorts, exhibit places and convention centers are very famous for organizing the events. Your event may be either big or a very small get together and NYC has everything for all its guests and people. These venues in New York have an ideal atmosphere and offers A class services along with great range of the amenities. The casual grace of the venue and the yummy food offered simply makes your event superb.

Some of the most famous and exotic venues in New York City for hosting any event are as follows:

Park Central New York Hotel: This hotel is a perfect place in order to plan out any meeting, party or any gathering. The hall is very spacious and it is perfectly arranged with numerous chairs, lighting and beautifully decorated. The hotel has some of the most relishing food for its guest which contributes a lot to the event. The staff and the services are simply great which makes your day even smoother.

Waldorf Astoria: It is a very well known hotel in New York City. It has earned a lot of fame due to its elegant accommodations and very special amenities which includes boutiques, banquets and restaurants. It has very spacious conference hall which accommodates thousands of people for any event. The sumptuous cuisine and chic décor makes your event even greater.

New York Marriott-Marquis: This very famous hotel is situated in the focal of heart of the New York in the Times Square and has a policy of smoke free. This huge place has very big restaurants which counts six in numbers and has the bars with high speed elevators and very sparkly rooms. This huge place is an ideal place for hosting a special event for any special person with the cost effective services.

New York City is blessed with numerous superbly decorated and great amenities which promise to make your event a memorable one not only for you but also for all your guests.…

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I Love it When a Plan Comes Together

I Love it When a Plan Comes Together

Way back in grade six I was a huge fan of the A-Team… so big in fact that I even had the lunch box. Watching Faceman and B.A. Baracus mess-up those bad guys was a great way to unwind from a stressful day in the classroom and the pressure of practicing my Corey Hart lip sink act for the all-school air band competition. However, it was Hannibal (Col. John Smith) who made that show one of my all-time favorites (Knight Rider and Air Wolf were #2 and #3). What inspired me about his character was that he always new how to deliver justice; he knew that the only way to fight chaos was to make a plan and then kick some ass. I like that kind of action.

In the event world planners so often tackle their projects by simply focusing on the logistics and I think that’s only half the plan. Don’t get me wrong, I’m a huge advocate of managing an event project scrupulously but event planners need to realize that so often they’re brought in to make sense out of chaos but that’s only a small part of the bigger picture. Simply cleaning up someone else’s mess is not a great scenario for a professional who knows how to make a gathering into a memorable event that has a flare no one else but you can bring. Now, if the event is reoccurring, or you’ve been slotted in as the flavour/planner of the year, or you’re taking over from an employee, you’re likely to have very little input into the strategic nature of the project. The best you’ll be able to do is simply organize the tasks, deliverables, timelines, suppliers, and people in order to pull off the gig. That’s just the way it is sometimes.

Now, please know that I wouldn’t recommend to any event professional that they mess with an event right out of the gate as it’s important to build trust with your client. As well, you rarely know all of all the factors, stakeholders, and have a big enough picture when you first get involved. However, if you’re going to do more than be an event administrator you’ll need to put a plan together that does more than just make sense of chaos but it actually helps transition the project into an event that creates better results and elevates you to the stakeholder level. It’s like your own little act of justice against the previous perpetrator (planner).

I suggest creating a report that shows your client the best and worst of their event and make sure your recommendations are quick to follow. Do this by doing two simple things: 1) Take detailed notes throughout the project planning period and the actual event that shows the growth areas and strategic outcomes that were missed. Then, with permission of course, send out a detailed post-event evaluation for stakeholders, suppliers, and guests (personally I like to use SurveyMonkey) so that you can collect feedback to support your vision. Try not to ask to many leading questions but highlight the areas that you perceive as critical to helping your clients get the most out of their event.

At the end of the day it’s all about putting a plan together and making sure that it’s helping build your legacy with the event and your client. Trust me, the A-Team is never wrong.…

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Event Lighting to Make Your Event a Success

Event Lighting to Make Your Event a Success

Normally the two main lighting categories can be classified into Entertainment and Agriculture lighting. In the entertainment industry, event lighting is booming since technology plays a huge role in it.

Event lighting has huge scope to improve since more and more people understand the advantages of having proper luminous lighting to make any event successful. Weddings, discotheques and weddings use these gimmicks to transform any empty space into an elegant and sophisticated venue.

In the entertainment industry lighting plays a supporting role with the other elements use for that particular event. Without lighting the event will look dull and boring. So it is very important that you take very good care of your guests by giving them a night to remember. You will always be able to find Event lighting bay area companies that are affordable and who are known for their professionalism.

Event lighting can be used for:

Cake Lighting: So that when the birthday girl/boy cuts the cake the decoration around the cake is visible and noticed by your guests. When it comes to your children you want to give them the best on this special occasion so that it can be captured are a beautiful memory and will stay with you for a lifetime.

Bar lighting: At any occasion where there are beverages served majority of your guests will surround the bar. So that it looks exceptionally exquisite and unique proper lighting must be around to highlight the d?�cor around it.

Buffet lighting: Lights are put around the buffet table to even enhance the beauty of the food presentation.

Dance floor lighting: When it comes to having fun at any event, the dance floor is the place where it all happens. You need some very good lighting to give the dance floor a more vibrant and inviting look. If the lighting is good your guests will have a wonderful time since the lights and the music will go hand in hand.

Different Event lighting bay area companies analyze the project and check which kind of equipment is required. Once they know which lights are needed they start to install them, probably one day before the event or on that same day. It is always advisable to get all the work done from one service provider so that there is no chaos during the event. Another thing to keep in mind is that the company you decide to hire should make full arrangements of any backup that is required.

The lighting that is used for an event should have a purpose and a theme to it. It should highlight areas like the stage, ramp, bar and so on. It’s also important that you keep the lighting simple so that there is not too much going on in one space, so that the impact of the lights is distributed equally.…

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Great New York Venues For Fundraisers

Great New York Venues For Fundraisers

If you’re planning a fundraiser in New York, looking for the perfect venue can be more work than planning the party itself. Raising money is of course no easy task but it certainly helps to have the perfect location and atmosphere to have people breaking out their checkbooks while not breaking the bank. Fortunately New York has some incredible venues that offer just the ambiance you’re looking for regardless of the cause. The following should give some insight into the type of event you can hope to hold and make all your financing dreams come true.

OpenHouse prides itself on being what they describe as “an experimental marketing location.” The great thing about this retail space turned private event rental is its ability to showcase products. The open space can be utilized for clothing racks, sculpture or novelties like makeovers etc. A great idea for any fundraiser is to showcase art on the walls. This will encourage the artist’s friends and relatives to attend and sell additional tickets. The space is 4,500 square feet and has a 300 person capacity. It’s equipped with 5 skylights and a staging area. This is an absolutely perfect place to hold a product launch, arts fundraiser and the like.

The Frying Pan is a wonderful and scenic location for a fundraiser. This historic boat is forever docked in Chelsea and hosts all kinds of public and private events. This is a wonderfully unique experience and a large venue complete with a full service bar, DJ booth and kitchen. If you’re searching for a rustic maritime theme, you certainly can’t beat this.

If a rooftop were more the ambiance you’re looking for then Midtown Loft and Terrace would be a dream. This place hosts everything from weddings to fundraisers and fashion shows. Its gorgeous cityscape backdrop will make for some excellent event photos. It’s also in a fantastic and convenient location in the heart of the city.

The Guggenheim is not only one of the best museums in the city but a wonderful place to hold a private event. It’s futuristic scenery and space age looking mod d?�cor certainly gives a fundraiser a unique and powerful edge. The Wright, which is the restaurant/event space just recently won the coveted James Beard award. The space is 1600 square feet and its architecture is certainly an art piece in itself.

If your event includes a film screening or performance you may want to consider The Helen Mills Event Space and Theatre. They offer all inclusive event packages and a 140 seat theatre onsite (which is rented separately). The sprawling bar and convenient location definitely will create the perfect atmosphere for a gorgeous New York City party.

It’s certainly not an easy feat to plan and organize a fundraiser that will not only meet your goals financially but your standards in terms of venue and service. New York has some incredible options to accommodate all your needs and impress your guests. Regardless of the fundraiser it’s important to choose your space wisely and make sure all of your contributors consider their donations well spent!…

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Most Important Things to Find in the Right Event Planner

Most Important Things to Find in the Right Event Planner

When you’re looking to achieve the services of an event planner there are a number of things to consider. Many firms cross-check turning one among their associates into an occurrence planner so as to save lots of money but this may typically backfire. An individual who is unskilled or inexperienced as an incident planner will often create several of the common mistakes that cause the failure of the events purpose. This will end in the corporate spending a nice deal additional money on the event and then having to spend additional cash on the fires that the event assisted in causing.

When trying for a happening planner one amongst the foremost vital things is to seek out the proper planner for your needs. Most significantly when trying for the correct event for your company you want to hunt out a personal or company that is experienced. With an experienced event planner you can avoid the awkward and costly section of trial and error and instead utilize a person who is aware of specifically what they are doing. In addition, with an experienced planner you attain the knowledge of selection, providing your company with multiple choices and resources to create your event a memorable and unique success.

Resources typically represent the foremost powerful cause for hiring an experienced planner. Over time an occasion planner develops relationships and powerful connections with the individual’s in the event coming up with world. This provides distinctive savings and access to items that will prove tough for the inexperienced planner to utilize. Corporations give discounts to event planners who frequently utilize their services allowing you to require advantage of those savings opportunities. Other resources that are available are found in priority and speed of execution as an experienced planner has the information experience provides, making them ideal for the position they hold.

The final advantage found with an experienced event planner is found with the success they can provide your event. Company events are a necessary half of any business organization and therefore the rare times that they are required displays the importance that the events occur successfully. If you plan a happening for your associates that meet with failure you’ll tarnish the attitudes of associates for a year.…

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Top 10 Corporate Event Planning Services

Top 10 Corporate Event Planning Services

Corporate event planning services are in great demand nowadays, whereby companies are outsourcing even planning services to professional firms to save time and money and bring in more expertise. Corporate planning as a profession is also gaining ground. Top 10 corporate event planning services that are in high demand are listed below:

Specific Company Events

Event such as annual meetings, and picnics are most common among corporate. You as an event planner should organize these events several months in advance to make them special for each attendee. You should have your focus on the petty but important areas such as food and logistics, which is central for any picnic. You should select a caterer, if needed, who can give best value for money.

Conferences and Holiday Parties

Among all corporate events, conferences are most time consuming affair. Lot of details need to be taken care of, including, business materials, to attendee turnout. Conferences should be organized and presented well to provide a meaningful experience to its participants. Another popular variant in corporate event is holiday parties often held to reward its employees for a good performance during the year. These events are a great way for the employees to reconnect with each other and an event planner pays a vital role.

Public Events and Retreats

Corporate event planners are also in demand for special events like opening a new branch or office. These are detail-oriented job requiring special execution skills and expertise. Weekend retreats are another area requiring special service of an event planner.

Seminars and Sales Meetings

Sales meetings and seminars are the most crucial corporate affairs. Sales meeting to reward top sales executives and seminars with eminent speakers requires lot of endeavor and planning, as they help to motivate the employees making them company loyalists.

Trade Shows and Workshops

Successful trade shows and workshops often reflect the professionalism and image of an organization, so one should event planners go extra mile to organize them properly. Rentals and location acts as an important factor while organizing workshops, so companies often pay top dollar to corporate event planners to execute them successfully.

Corporate event planning is a meticulous task and requires lot of eye for details. A successful corporate event can enhance the image of an organization and vice-versa. Increasingly, event managers are relying on event management software to streamline the process and automate tasks to take their event s to a different level.…

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Consider an Event Planner for Your Next Corporate Event

Consider an Event Planner for Your Next Corporate Event

A corporate event is all about promoting and generating business. It is meant to showcase the company and its products and draw in customers. A corporate event could also be a series of seminars or a company outing. Some corporate events are aimed at improving the working relationships between employees while others are used to improve confidence or showcase the company’s strength.

A corporate gathering can be an annual or bi-annual event. Planning such an event usually falls on the shoulders of a group of employees. They are allotted a budget and a date and asked to organize the event. Some companies choose to employ event planners to organize and execute the event. This option has distinct advantages that I will discuss in this article.

Organizing a corporate event is a far cry from organizing house or office party. Consider this – ‘How many office folk have any experience in organizing large events? ‘An event planner or event company organizes events in order to earn their bread and butter. They do this sort of thing on a regular basis and will know exponentially more about it that any person in your office.

Hiring an event planning company to do your corporate event does not mean having to fork out large sums of money. They work with the budget provided. They can also stretch that budget to get more out of it since they will know where to source the materials cheap. For example, if you plan on having a seminar, booking an auditorium or hotel conference room can be expensive and tedious. But since they are in this line of work they can get you the venue you want for a cheaper rate.

Now think about the food and drink side of it. The event organizer will either cater for the event themselves or will hire a caterer from their list of contacts. This way you give them a per head figure for them to work with and they do the rest for you.

Next think about the d?�cor and lighting at the venue. There are so many things that an event organizer can do to make the venue appear better. For example they can use uplights to create areas of light and shadow to make the venue more dramatic.

I have only lightly touched on the things an event organizer can do for your corporate event. So I suggest that you hire one if you planning to have a corporate event in the future.…

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Event Planning Jobs: Where Can You Find Clients?

Event Planning Jobs: Where Can You Find Clients?

Event planning is a popular business to start. There are a variety of events you can plan, and you can have a full calendar of work year-round. Planning these festive and social activities can be fun and rewarding – but finding clients may be the most challenging part of event planning jobs. Below are three effective and low-cost ways to get a consistent flow of new customers to your business.

1. Get Involved

A big chunk of business for event planners comes from word-of-mouth marketing and referrals. If you want this free form of advertising to work in your favor, get involved in your community. Join your local Chamber of Commerce. Become a member of social groups in your neighborhood. Volunteer in your community and socialize with the people you meet.

You do not have to “sell” yourself, but inevitably people will ask what you do for a living. The more people you meet who find out you are an event planner, the more potential clients and referrals you have to draw from. You never know where a casual conversation will lead to – as the saying goes, people tend to do business with people they like. You never know where your next customer will come from, so it is a good idea to stay active and visible.

2. Do Charity Work

Although you do not want to work for free, you can basically advertise your business for free by volunteering your event planning services for local charity functions. This is an easy way to demonstrate your skills to people who generally have lots of connections. You will be appreciated for your efforts and looked upon favorably by those who can refer you to others or even hire you for paid event planning jobs in the future.

3. Host a Free Workshop

Show that you are the “go-to” person when it comes to event planning by hosting a workshop on how to plan parties, create invitations, make low-cost decorations or some other topic related to event planning. Your workshop does not have to involve a big presentation. In fact, those who do not enjoy public speaking find that putting on a hands-on workshop to a small group or service organization much less intimidating.

With each of these three marketing tactics, you get to demonstrate your skills and knowledge up front to potential clients. People can meet you in a no-pressure environment and can see you more as a friend rather than a salesperson. In addition, these strategies are virtually free to use and can be very effective at getting new customers – sometimes even more than a paid ad.…

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Managing Registration In-House Made Simpler With Event Management Solutions

Managing Registration In-House Made Simpler With Event Management Solutions

As an event planner, you would want to handle ticketing and registration in-house to prevent last minute glitches. By supervising the entire registration process from scratch, you can monitor registration status, access reports and undertake necessary measures to ensure complete sellout for your event. However, managing registration in-house is no simple task and requires a lot of planning and supervision.

Some of the major problems associated with handling registration in-house include the following:

A� Setting up and running an event registration system may take up a considerable amount of time and involve multiple tests for final development

A� The process also requires event managers to hire dedicated resources to ensure the success of the initiative

A� Most event planners avoid this option as it escalates their budgets because they need to get specialists to handle the process

A� Handling security issues is also a major concern to avoid fraud or breaches

Owing to these factors, most event planners do not prefer going for in-house registration. However, there are some user-friendly solutions that can aid you to manage registrations effectively. The benefits of using comprehensive event management solutions for handling online registrations include the following:

Technical Support Available 24/7

As an event planner, you must make sure that your prospective attendees find it convenient to sign up for your events. You would want to simplify the registration process by opting for a simple yet powerful solution. A comprehensive event management solution provides complete assistance to your attendees. This helps you to avoid situations where your attendees encounter problems while registering themselves online. In other words, you offer improved customer service to prospective attendees.

Cost Effective Customer Relationship Management Solution

Event organizers have to spend several dollars to hire support staff. As a result, budgets are often exceeded and a lot of time is wasted on hiring the right people for the job. With an end-to-end event planning solution, you can build and sustain relationships with your attendees. Options such as live phone support help you to create a positive impression on the minds of your attendees. Moreover, you enable your attendees to sign up using multiple options including phone, fax and email.

Streamline Payment Management

Cutting edge event planning solutions feature enhanced payment management options to make it easier for your attendees to sign up for the events. These solutions support multiple payment gateways including MasterCard, Instant Visa, American Express and more – making it simpler for attendees to sign up for the event.

Customized Registration Pages

With sophisticated event management tools, it becomes easier for you to create customized registration pages for different attendees. You can embed the pages using your corporate logos and graphics to match their look and feel with the corporate website.

Market Your Events

With an objective to help you market your events, comprehensive event planning solutions feature a wide range of powerful marketing tools. With these tools, you can spread the word about your upcoming events and ensure full attendance.

Implementing an effective event registration solution can help you to exceed your ROI and thereby assist you to host successful events.

To learn how you can simplify the process of online event registration, visit this page.…