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Become a Top Wedding Planner – DO’s and DON’Ts of Planning Events for Free

Become a Top Wedding Planner – DO’s and DON’Ts of Planning Events for Free

Knowing how to plan weddings and events is a valuable skill. It is so valuable that many professional and non-profit organizations will approach you asking you to devote your time to planning their event in exchange for opportunities to market to their group.

Many new wedding and events planners agree to do them in hopes that they will get “noticed” and pick up a lot of new clients.

But you have to be very careful whenever you agree to work for free. You need to always make sure people understand you are a serious professional wedding and event planner who offers valuable services and is paid well for your skills and expertise.

Here are my DO’s and DON’Ts regarding working for free:

DO find out exactly what your responsibilities would be before you agree.

You need to know if you will be required to just find a venue, send invitations and manage RSVPs, or plan and manage the entire event by yourself from start to finish.

DON’T believe it when the group tells you that you will get a lot of business from planning the event.

You may get some exposure, but unless the group includes a large number of brides and others in your target market, you may not get very many opportunities.

DO write a contract, just like you would for a paying client, and ask the group to sign it.

Clearly state what you plan to do, how much you would charge if they were a paying client and add the statement “fee waived.” Then state what you expect the group to give you in lieu of money, such as recognition as a sponsor.

A contract will help make it clear to others that you are a professional and it will help you to see how much of your valuable services you are offering for free.

DON’T be afraid to say, “NO”

You plan events to earn a living. Any event you do for free takes your time, energy, and even money, if you need to drive around making arrangements or use your own materials and equipment to make the event run smoothly. Don’t be afraid to decline if the opportunity offers little or no value to you.

You might be thinking, “I don’t have many clients right now, I might as well do it anyway.” But if you aren’t already working with brides or other clients, you should be spending your time actively marketing your services, both online and offline. So only take on a free event if it gives you an opportunity to market yourself or is a charitable cause that you want to support with your time and energy.…

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5 Things Event Planners Need to Know Before Going Green

5 Things Event Planners Need to Know Before Going Green

Sustainability is here to stay. So what information do event planner’s need to know before making the commitment to ‘Go Green’? Read on to find out what our top 5 suggestions are:

1. Many shades of Green

First of all, you need to understand that there are many shades of ‘green’. i.e. people have different expectations of what exactly classifies as ‘green’. While one client may be satisfied using recycled paper, another may demand an entire stage set built of sustainable material. Ensure that you do your research and understand what ethics and values are important to your client or key stakeholders, and ensure you are able to meet their needs.

2. People are not mind readers

If you make the decision to go green, you need to make it known! Be sure to include this fact in your event marketing. Show your stakeholders what you are doing to be more greener and how being more sustainable is of value for them! But make sure you follow it through. According to The Drum, 81% of consumers place more importance on what companies actually do rather than what they say.

3. Prices of premium green products are decreasing

A major obstacle for most companies in the past has been the extra cost associated with these green products. Well good news is, there are already some green products cheaper than the alternatives – such as branded paper products. A 2009 Mintel survey forecasts 19% growth for green products by 2013 based on this factor, making your goals to go green more affordable and attainable.

4. Be aware of the benefits

There are various benefits associated with going green. Some of these include; – Reduced environmental impact – Cost savings – Competitive advantage / promotional benefits – Stakeholder satisfaction. Bottom line – going green has economic, cost saving, environmental and social benefits.

5. Process makes perfect!

When going green it is important you establish commitment. Develop realistic guidelines / objectives (eg. all of our events for 2010 will use recycled conference bags) and communicate these promises to your staff and stakeholders.

In summary, it is a known fact that the events industry is often criticised for it’s tendency to create waste. Therefore it is inevitable that the issue of sustainability is becoming more than just a trend for our industry, but rather a necessity.

It seems that green is the new black. By going green, you are not only ensuring the longevity of our planet, but also that of our profession.…

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Party Supplies – Setting the Theme For Your Special Occasion

Party Supplies – Setting the Theme For Your Special Occasion

When celebrating any event, there is a pivotal element that can aid you in moving an occasion from a mere get together to an unforgettable party, and that element is party supplies. Whereas a theme might have been insufficiently expressed and quickly forgotten, it becomes spectacular, unique and focused when you incorporate the right props and supplies for your event.

Regardless of the occasion, a party always benefits from having been well planned and orchestrated. Using party supplies to establish your theme helps to keep you focused on what you are celebrating and not get distracted by unnecessary additions or side themes. Be it birthday, bridal shower, or office party, implementing the use of party supplies gives you an effective head-start towards bringing the occasion off successfully. Party supplies speak for themselves in that they show the host or hostess has invested real thought and planning into the event. As the host your load is lightened, the party supplies visually reiterating the theme of the event and relieving you of the sole responsibility for setting (and maintaining) the mood. This is especially true of large events, where it would be impossible for the host to greet and entertain every guest individually the entire time. When you have a chosen theme it is vitally important that you stay within that theme while planning. Even worse than having no supplies is having in-congruent ones. Incongruity will quickly deter from the intended mood and create a disastrous feeling of chaos incompatible with the organized, thoughtful one intended. To avoid such a disaster it is advisable to have a clear plan of how and to what extent you plan to use party supplies.

To accomplish this initial planning it is often best to first compare the location for the party with your budget. Consider what the occasion really demands and how important the party supplies will be to its success. Whereas for one event the supplies will be crucial to the entire mood, for another they may be merely supplemental, and budgeting should be planned accordingly. For example, outdoor events in gardens, recreational locations, etc, already have the mood set by their surroundings and may require only those supplies unprovided by nature, such as your eatery and seating. On the other hand, a child’s birthday party being held in your kitchen or a dance in the local gymnasium will require a great deal more in order to establish the desired theme.

Once you have a clear idea of what you wish to accomplish, it behooves you to find a supplier through which you can get the bulk (if not all) of your supplies. This has numerous benefits that will enhance both your efficiency and enjoyment of the task at hand. One of the best benefits is that you are more likely to keep a firm idea of what you want when you are buying it all together. Another is that the chance of incongruity is nearly eliminated, as suppliers generally have a full range of themed supplies which enables you to help you stay focused on your theme and keep all of your supplies matched.…

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Event Planning School – How To Become An Expert Event Planner

Event Planning School – How To Become An Expert Event Planner

More and more people are entering in the world of event management because this career has proven to be very fruitful. It is such an interesting career that you will never get bored working as an event planner. There are many event planning businesses that have gained a lot of popularity around the work. Moreover, this field has diversified so much and there are special courses and certificates are designed for it.

There are so many people who find it better to hand the arrangements of their event to professionals rather than doing it themselves because no matter how much efforts they make they can never compete with the outstanding work that the professional event planning firms deliver.

Now there is so much competition developed in this field that just like other field in the world it has become necessary for people to enroll in an event planning school and gain proper education otherwise you will not be hired. Experience is not the only thing that counts, now you should be properly trained to handle all the tasks related to this profession. This can only happen if you get education from event planning schools.

It is not difficult to attain the certificates that these schools offer because they are also available online and if you are one of those people who assume that online education is garbage then you need to realize the fact that in this era almost everything is done over the World Wide Web. There are many reputable online schools that provide quality education and do not let your money waste. The courses that these schools offer are not lengthy like the four years bachelor’s degree and they are not even that costly.

These courses will enhance your skills and make your informative about event planning. This field is not as easy as it seems you need to be very dedicated, organized and energetic and you can learn all of this in an event planning school. They will also teach you how to attract and impress your clients and gain big profits. Some schools even provide internship which will familiarize you with the professional world.

The career of event management is going to flourish in the coming time because there is a great demand of event planners in every aspect of life. Hence, find yourself a reputable event planning schools in which you can study properly and become an expert event planner.…

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Rely on Professional Catering For Party Success

Rely on Professional Catering For Party Success

Is your daughter ready to get married? Does she know just what she wants at the reception? This is a most special event and a professional caterer can help to make it beautiful and memorable. Plan the happy event well ahead of time. You can’t cook and serve gourmet food for a large group of people. A wedding cake is a work of art beyond most people’s capabilities. Take all the stress out of this event and enjoy the day to the fullest.

Request the perfect kosher feast for friends and relatives for your child’s bar mitzvah or bat mitzvah. Arrange a fiftieth-anniversary party for your parents or grandparents. Make the most of all these occasions. Get the help you need to make decisions about currently popular foods and drinks. Find out the cost well ahead of time.

If you want the party in your home it can be arranged. The food can be prepared and served in your home. You may prefer a banquet facility of your choice or choose the one provided by the catering service. Everything you need is provided including china, crystal glasses, large serving trays and as many folding chair as you need for guests.

The catering service will help you select all food and serving items. You may want a particular color china, napkins and centerpieces for the tables. All details are made for you, from appetizers to what wine to serve with which food. You can order a fantastic wedding cake with decorations from flowers to jewels made of frosting. You can have a large layered cake plus a small groom’s cake in a different flavor.

You may be planning to have a sophisticated wedding banquet or a casual beach wedding with the barefoot bride and groom. Match the food to the casual setting. Seafood is appropriate for the beach setting. Or, the main course could include tender ribs cooked to perfection outdoors. On the tables you may want floral arrangements on driftwood with seaweed accenting the arrangement. When it is an evening reception, use pretty lanterns to illuminate the party.

Chocolate fountains and ice sculptures are popular items to include. An ice sculpture can represent anything you wish. Fish, dolphins and the Venus de Milo have all been sculpted in ice. You have so many choices to make for this special event. A chocolate fountain needs no explanation. Like a champagne fountain it is always welcomed by your guests.

If you plan a corporate banquet, book the banquet hall well in advance of the date. You can order china and tablecloths in corporate colors. You can have small candles with your corporate logo imprinted on them for mementos your guests can take home. Decorate the cake with a large replication of the corporate logo. A ceremonial cake-cutting ceremony will be a wonderful end to a delicious dinner.

Start your evening with a cocktail hour with a string quartet playing quietly in a corner. Serve hors d’oeuvres on large platters with waiters offering them to your guests. Include a bartender at an open bar, which means the drinks are free. A disc jockey or singer might be favored for a wedding instead of the string quartet.…

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Event Planning Careers – What Do You Need To Start An Event Planning Business

Event Planning Careers – What Do You Need To Start An Event Planning Business

Are you thinking about starting your own event planning business? Maybe you have been involved in the arrangements of an event or two and people have really appreciated your work and told you to start your own business.

Event planning careers are very interesting and you can earn in millions if you took the all of those steps that are necessary to run this business successfully.

Become skillful and gain experience:

Pursuing career in event planning is not that easy. There are many skills that you need posses in yourself. You have to become more creative; always be aware of all the latest trends. You also have to become multi-tasking and energetic. In addition to that, you have to organize yourself; do everything on the time without any hassle.

You can outshine all of these skills more by acquiring professional courses related to event managing offered by different institutions. They will educate and train you so that you become an expert in this field.

Funds to secure your business:

Funds are necessary for a business because of the unpredictability of the world. You can predict some problems to some extend but anything can happen at any time. Therefore, it is important that you have back up money which you can utilize if anything goes wrong.

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Determine the category you want to follow:

In event planning careers there are many choices. They are mainly formal, informal, non-profit and social programs. Once you have gained enough experience in any one of these careers then you can choose to work on other projects. Start from working on smaller programs instead of jumping into a huge event that you make you nervous and turn into a failure. When you in organizing business, there are many people who are counting on you and if you fail then you cause trouble for others too.

Obtaining business insurance:

Acquire business insurance so that the business owner can secure his rights. There are quite a few types of insurances available for the businesspersons, so talk to an insurance advisor or an attorney to find information regarding this.

Expand your network of contractors:

In event planning business, you need to have good relations with other businesses because you will often need partnerships. You need to develop an infrastructure of the resources that are important in arranging an event. This can be build up with the help of administration, marketing or sales staff.

These are these most important things needed to run the event planning business.…

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Social Media and the Web Create Event Success

Social Media and the Web Create Event Success

Social media and the Internet are the driving forces behind tradeshows this year.

Before the event gets started, management companies and exhibitors are reaching out to their customers and vendors through the top three social media outlets: Facebook, Twitter, and LinkedIn, plus many are using traditional links to websites and YouTube videos. What they’re doing is setting up expectations of what will be happening at the upcoming show. A buzz is getting started through the internet as customers retweet links with cool video footage of an elaborate booth set up or the “tease” of what will be offered as prizes and giveaways. Many exhibitors want to personally extend an invitation to a company sponsored cocktail party or other VIP event in addition to the tradeshow itself.

This entire social media buzz prior to the show is meant to generate interest and drive traffic to the various exhibitors’ booths but only those who are savvy enough to use the technology to their advantage this way.

During any event, just like everywhere else in life, everyone walks around with a PDA or smart phone of some sort, so why not take advantage of it? Exhibitors who are on Twitter might send out a tweet that the next person to their booth with the tweeted password will win a prize. Or perhaps, they’ll announce when they’re about to demonstrate unique products or begin presentations and learning sessions.

Foursquare and Gowalla are geo-based mobile apps that have been a huge hit with the food and beverage industry, movie theaters, and events. Users can check-in and let their friends know exactly where they are and create a gathering place. In the event arena, exhibitors are using these applications to let their contacts know where their booth or stand is so they’re easier to find. Again, this particular tool makes it easy for an exhibitor to drive traffic to the exhibition booth by seeing who “checks in” on Foursquare and then telling that person if he or she will get to the exhibit within four minutes, he or she will win a dinner for two, passes to a show, etc. Not only does it broadcast to the winner who checked in to Foursquare or Gowalla where the exhibitor’s booth is, but everyone else who is on the geo-based app will know where to find this exciting booth as well.

All good things must come to an end, and when the event is over, social media will keep some measure of a buzz about the event online. Naturally, once an event is over, attendees and exhibitors chat about it on all of the major social media sites, just like they did prior to the event. As participants wait for planes, trains, and automobiles to pick them up, they’ll be downloading and chatting away on their mobile devices about what they saw at the show. Thanks to social media, major events are talked about by attendees and non-attendees for a long time afterward in blogs that are often passed around via tweets online. A bad event will create a huge buzz through blogs with lots of comments, and it will be tweeted around just as much as a good event will be. Blogs don’t go away. Since social media keeps a topic alive literally forever online, making sure an event is executed as smoothly as possible is paramount to ensuring the buzz the event creates is just as positive after the show as it was before the show.

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Event Planning Training – How To Name An Event Planning Business

Event Planning Training – How To Name An Event Planning Business

It is commonly said that the title of a book is half of the information about the book, and it is really true in the case of naming a new company. For a businessman, deciding name for the business is like naming a new born baby. Name leaves a great impact on others and it reflects the intensity of the business. You can name your business by having some important points in mind.

Subject: During event planning training you are trained to arrange different kinds of events but there would be some specific events which you can handle nicely so you can name your business according to that. If you are a wedding and party planner then select a name related to the subject that creates a colorful and joyful feeling inside and on the other hand if you are good at conference or business meetings then go for a sophisticated name that shows the grace and commitment of the company.

Different language: this is another interesting way to acquire client’s attention. Select a name from any other language which has a good meaning related to your business; it can grab the attention of the client easily. But make sure to select a melodious name. You need to deal foreigner clients as well so in event planning training students are encouraged to learn different foreign languages and this could be a good step to get attention of foreign clients as well.

Simple and short: it is better to select a simple and short name, it dose not mean to select a common or old fashioned name, but make sure that the name you select can easily be pronounced and spelled, so every one can take your company’s name with out any obstacle.

Use of puns: in event planning training people are taught to use creativity, and use of puns shows your creativity; it explains your work in dual meaning and makes it interesting. A little bit change in spelling can make it more noticeable for the people for example if you want to name your company ”Cool Parties” you can write ”Kool Parties”; this might grab the attention of the people.

Logo: Never forget the importance of the logo for your company, so when you choose a name, see if it fits in the logo you design for the company?

Personal name: some people prefer to give their own names to their business, it is fine but still if you want to bring a little change or creativity, you can use the initials in bold for example John Smith (J S).

Make sure to choose an impressive and meaningful name for your business that grabs the attention of the client.…

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The Vital Role of Project Managers in Professional Event Planning

The Vital Role of Project Managers in Professional Event Planning

High end and corporate events, book signings, and bookings for entertainers, all have something in common; high stakes. Whether there is money to be made from book sales, existing clients to impress, or valuable relationships to establish and maintain, the success of these events is crucial. Some of the qualities an effectual event possesses are organization, met deadlines, minimal risk, people management, value, and most of all results.

The Project Management Professional (PMP) certification trains an individual to deliver in all of these areas. It would be very beneficial to get advice from an experienced PMP, and even hire one to manage a professional event so that you can see the results first hand. The methods and tools employed by these professionals are highly specialized, developed, and proven to work. Here are a few specific reasons why your event should utilize the services of a certified PMP:

-Potential risks should be identified and planned for. If and when they arise, proper communication methods should be used and effective strategies should be in place. Project Managers are trained to recognize the risks as well as their probability of occurrence; they professionally develop plans for risk response, and they even monitor the plans’ success.

-The event’s vision and directives are preserved best by an experienced professional who makes sure every person and resource is in alignment with them. A PMP is in tune with the work that needs to be done in order to deliver the results.

-Project Managers are people managers. They help ensure guests and others are stress free, motivated, and confident. Their expert ability to prepare for potential problems and apply preventative action makes for a seemingly effortless event for all.

-Resources, time, and cost are effectively balanced. There are many high pressure decisions during an event and many variables to consider when developing solutions. These professionals are extremely familiar with performing well under multiple constraints like budgets, schedules, or requirements.

There is absolutely no reason to wait until an event has failed, resulting in the loss of a client or valuable resources. Project Management Professionals minimize these risks and foresee unavoidable ones so that there is a viable plan in place. It is clear that they are necessary for providing value and ultimately delivering desired results. Project Managers are not only indispensable in the office, however. They are a vital role in a professional event’s success as well.…

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Hire Event Planners For Successful Corporate Events

Hire Event Planners For Successful Corporate Events

New York is one of the most important destinations in the world and home to world trade and commerce. Being the base for several corporate giants; meetings, business parties, product launches, fashion shows, promotional events and trade shows are a constant part of the New York culture.

Corporate events can be of varied nature ranging from some informal private affair to a formal gathering or from a large scale event to a small time affair. New York offers several event spaces to organize corporate events. These event spaces provide with all the basic amenities and highly experienced staffs to make it a successful event. The success of it has an important affect on the future business prospects of any firm. These events provide the perfect platform to create good market word and meet the key players in the industry and are a great way to celebrate success, and encourage team building among workers.

Organizing an event requires a lot of planning and management starting at least weeks in advance if not months. Every single little detail has to be taken care of to make it a big success. Any lousiness on your part may lead to a bad name for you and your organization. A good manager may not necessarily be a good organizer and hence it is important that you have the right people for the right tasks. Planning for a corporate event involves a lot of stress, time and frustration. Hiring the services of some New York corporate event planner is the best way to ensure a successful corporate event that would be remembered by all.

There are several event planners throughout the New York City offering to look after the organizing of corporate events. These firms employ the services of some highly trained and experienced professionals who are well adept to look into the minute of details associated with corporate event planning. Budget is the biggest constraint in organizing any official event. These professionals have contacts with decorators, tent providers, venue managers, entertainment, catering and local vendors and are able to get a good deal ensuring the event to be organized within the set budget.

Hiring the services of corporate event planners involves fee but it is more than compensated by the end result. They also relieve you of all the tensions and frustration and ensure that the event is a huge success.…