Corporate Event Planning is Plain Sailing When You Use a Marquee Hire Company
Whether your corporate event is to promote or sell products, raise charitable funds, celebrate an occasion or a holiday; marquee hire companies offer corporate event planning packages that will ensure that your event goes smoothly. Their event planning service will also relieve you of much of the time, work and stress that is generally associated with planning corporate events.
What event planning services do the marquee hire companies offer?
With regards to the corporate event marquee or party tent the marquee hire company will:
Conduct a site visit, prepare the ground surface, deliver and erect the marquee or party tent.
Decorate the marquee with corporate logo’s, images and other branded items.
Provide flooring, lighting and heating, stages, podiums, microphones, sound equipment and other specialist event equipment and furnishings.
Furnish the marquee with seating, tables, table cloths, table decorations etc.
Provide portable toilets if required for the event.
Clean-up after the event.
Dismantle and remove the event tent or marquee.
In addition to the above event planning services, the marquee hire company may be able to assist with invitations, arranging entertainment, guest speakers and much more besides. You will need to discuss your individual corporate event requirements with your event planner to find out what planning services are available.
What else do I need to consider when planning a corporate event?
When planning your event you should take into consideration your target market (the guests) and ensure that you cater for their tastes and their needs. With regard to the venue itself, the marquee and other hospitality tents, entrances and emergency exits need to be clearly marked as do toilets, refreshments and featured stalls, stands etc.
Have a hand-out ready to give guests as they arrive showing a simple lay-out of the event as well as a schedule of events. Also ensure that any hosts for the event are easily visible and identifiable. Hats and brightly coloured corporate blazers will help hosts to stand out from the crowd.
It is important to make a great first impression so ensure that your event entrance is welcoming and that there is an information point (depending on the size of the event) with a well-informed co-ordinator who can help answer guest’s queries.
In the meantime you also need to consider how your guests will find your venue and how they will travel there.
Is the corporate event venue easily accessible by road, rail and public transport?
Do your guests require transport to the venue from an airport?
Do your guests require overnight accommodation?
You may decide that you will take care of these details and arrange transport and overnight accommodation for your guests. If this is a high profile VIP corporate event, taking care of these matters will relieve a lot of stress for your guests and cannot fail to impress.
In the meantime if you would like to arrange a themed corporate event, many marquee event planners have a variety of themed party ideas as well as themed furnishings and decorations suitable for your event and marquee. Agree all details regarding event planning and marquee hire with your event planner in advance.
Good luck with your corporate event!